Gradezy / EdTech
Remove the work around the work.
A targeted automation tool for assessment review, designed around the workflow people already use.
01 / The tension
Assessment review crossed spreadsheets, learning platforms, email, and repeated file handling. People spent time processing records that did not all require the same level of attention.
I mapped the workflow to separate repetitive data handling from decisions requiring human judgment. The opportunity was to reduce the path to a useful review, without asking the institution to replace its entire assessment process.
02 / The decisions
Automate the repetition. Preserve the judgment.
I focused on structured processing and identifying records that needed attention. Human review remained part of the workflow where exceptions or interpretation mattered.
End-to-end automation promised a larger change, but would also absorb decisions that could not responsibly be treated as routine processing.
Fit the institution’s workflow.
I built targeted automation around the existing process and kept its underlying systems as the source of truth where possible.
Replacing the wider assessment platform would offer more control, at the cost of a much larger integration and adoption burden.
03 / What I built
I owned workflow mapping, product definition, the data flow, application development, and iteration. Delivery included GitHub Actions and deployment automation, with improvements focused on removing unnecessary data and file handoffs.
04 / What changed
automation workflow
A functioning assessment-review tool built around a concrete operational process.
manual handling steps
The project reduced unnecessary handling. A quantified time-saving or error-rate improvement has not yet been recorded.
The lesson I’m taking forward.
The important product choice was the boundary of the automation. The tool should bring the right records to a person’s attention, rather than make every decision for them. I would establish a before-and-after measure of review time to make the operational benefit more precise.